Formatting for Fun and Profit

One of the most valuable writing techniques I’ve picked up from my supervisor (there are several) is the habit of using simple and obvious formatting to mark out what needs editing. These are basic things that are simple to implement in Word, but which let you see immediately what needs doing to a block of text. While it’s sometimes convenient to use comments or similar markup, comments a) require more work to add, and b) require you to read them to know what’s going on. The simplest method I’ve found is to use colour.

My editing markup consists of a few main colours:

  • I use orange when I don’t know if I want to keep some text because it’s silly or whatever. This is the best one, because you can just write stuff, mark it as questionable, and keep writing. Allows increasing the efficiency of your word count gains.
  • I use red when something msut be canhged beacuse its worng.
  • I use red in square brackets for:
    • Referencing at the end of sentences when I’m lazy.[reference Hart, 2016]
    • Telling myself what to do because [finish this sentence when you’re less lazy]
  • I use bold blue for headings that I’m not 100% sure on
  • I use purple for text that I’m adapting and need to revise (e.g. when I’m adapting a paper into a thesis chapter)

It’s simple stuff, but it stands out immediately. It’s also a good way to remind yourself that you’ll be editing things later and the important thing right now is to just write already.

Anyway, what techniques do you use to help you get words on the page?

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